Publishers' responsibilities in terms of Section 2 of the Legal Deposit Act
Deposit of documents and information
2. (1) A publisher shall for each published document supply to the
prescribed places of legal deposit the prescribed number of copies in the format
and of the quality prescribed for each version and type of medium: Provided that
the prescribed number of copies of documents other than official publications
shall not exceed five.
(2) A publisher shall for each published document furnish the State Library
with the prescribed information pertaining to that document.
3. The cost of documents supplied in terms of section 2 (1) and of the
information furnished in terms of section 2 (2) and of the supply and furnishing of
such documents and information shall be borne by the publisher.
Time of Deposit
4. Unless otherwise prescribed, the publisher shall dispatch a document
contemplated in section 2 (1) and furnish the information contemplated in section
2 (2) within 14 days of the day on which the document is published.
5. (1) (a) If, owing to the high unit cost of publishing any particular
document, or its unique or labour-intensive production method, the publisher of
such document is likely to suffer serious financial or other hardship should he or
she supply a copy of the document free of charge to every place of legal deposit
in terms of section 2 (1), the Minister may, upon application from the publisher
and after consultation with the Committee, exempt such publisher from the
obligation to supply a copy of such document to such place or places of legal
deposit as may be specified by the Minister.
(b) The Minister shall not exempt a publisher under paragraph (a) from his
or her obligation to supply a copy of a document to the South African Library or
the National Film, Video and Sound Archives, as the case may be, and to furnish
the State Library with the information contemplated in section 2 (2).
Where do you deposit and how many copies?
If you have published 100+ print copies, you are obliged to deposit 1 (one) copy in each legal deposit library.
Please note: The National Film, Video and Sound Archives only receives audio-visual material.
All e-publications must be deposited at the National Library of South Africa (Pretoria) via Marietjie de Beer at firstname.lastname@example.org
There are benefits for publishers and authors, namely:-
(Adapted from Benefits for Publishers - http://www.legaldeposit.org.uk/)