Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Data Management for Wits: Data Mangement Plans Online : LOOK HERE FOR NRF FORMS

The following is general advice , data varies hugely between types of research and projects .

If you are applying to the NRF: YOU NEED A Data Mangement Plan (DMP)

Getting NRF funding


" Provide a summary of what processes and systems will be used to compile and manage data for the project. This could include a list of data fields that will be included in the data set, the software that will be used, how data will be captured, who will be responsible for the data capture and management, and whether any data quality checking and upgrading will be carried out. If there are other plans for long term data management and dissemination, briefly discuss these.

  1. Why do you need to fill in yet another Form? IN ADDITION TO THE NRFonline Submission. TThe SA-DMP Tool is developed and provided by the Data Intensive Research Initiative of South Africa (DISA). We are collecting suggestions comments, frustrations and complaints and forwarding them. If you want us to advocate for a specific path, we are also happy to do this.

From the NRF

A data management Plan (DMP) is a formal document that describes the data you expect to acquire or generate during the course of a research project, how you will manage, describe, analyze, and store those data, and what mechanisms (including digital data storage) you will use at the end of your project to share and preserve your data.
Research data sharing that underlies the findings reported in a journal article/ conference paper/thesis as set out in the NRF Open Access Statement. The findings reported in a journal article or conference paper should be deposited in accordance with the NRF Open Access Statement. It is acknowledged that some data generated are more sensitive than others. Before initiating the research, it is the grant holders’ responsibility to consider the following: confidentiality, ethics, security and copyright. Possible data sharing challenges should be considered in the DMP with solutions to optimise data sharing.
Researchers should note that publicly funded research data should be in the public domain, with free and open access, by default. Collaborators and co-investigators in the research project should be informed by the applicant that due to public funding and funder mandate, one is expected to share research data as openly as possible. The Data Management Plan should indicate which data will be shared. If (some) research data is to be restricted, an appropriate statement in the DMP and subsequent publication should explain why access to data is restricted.
The National Research Foundation has adopted and is given permission to use the DCC Checkist for Data Management Plan, and this can be used as a guide for developing the DMP. (

  1.  Do I  have to do this. Unfortunately,yes you do.You should do this in the  website which is the NRF partner  but its a work in progress so we have also created  forms and a downloadable form.If you want to remember that the NRF works to DCC standards also  see link below.You can use DMPassitant in the the meantime.But is not NRF specific.
  2. Where does it say I have to do this? "Authors of research papers generated from research either fully or partially funded by NRF,when submitting and publishing in academic journals, should deposit their final peer-reviewed manuscripts that have been accepted by the journals, to the administering Institution Repository with an embargo period of no more than 12 months.In addition,the data supporting the publication should be deposited in an accredited Open Access repository, with the provision of a Digital Object Identifier for future citation and referencing." NRF open access statement,full text below.
  3. What do I have to do once I have NRF funding? When you have  Data Management plan addressing an issue such as how you will share your data, restrictions on data sharing, types of intellectual assets and ethics, you need to make it practical. Please ask the library, Wits ICT, E-research and the Research Office to confirm that the resources to fill full your plan are available to you. We have included a table for you to estimate the resources you will need, if not please amend the plan.Once the research is done submit your NRF funded paper and in some cases thesis to the Wits institutional repository. Please fill in an embargo form BEFORE you submit.
  4. Give the dataset to wits library for cleaning and archiving. At this point, we will attach a Digital Object Identifier (DOI) to it under the Wits prefix and attach the Data cite metadata to the dataset(s) to meet NRF technical requirements.What data set? Well, the short answer is, the data that would allow another researcher to reproduce your results with rigor. In many cases, it might be better to wait and deposit data underlying an entire project. If you want to do this, you need to make it clear on your data management plan.
  5. Using your Data Management Plan and accounting for changes over the research periods, decide which repository(s) you will be depositing the data in and under what conditions.
  6. The library will create a report certifying the completion of NRF requirements based on the DOI, the metadata and pointing to the safe storage of the data.

The library does offer a repository but in each case, the most successful and effective method of research dissemination will have to be decided. It may well be in another type of repository or in multiple repositories, or under data enclave or in a sensitive data store.  Remember this is all work you will have to do for ethics as well as a proposal

If you have NRF funding , you need to fill in the NRF Data Mangement Plan

We are aware that the DMPONLINE Tool is in development and is not entirely stable. We have created offline and downloadable backups. These are all versions of the same form. You can choose which form to fill in BUT YOU DO ALSO HAVE TO FILL IN ETHICS

SA DATA Management Planning(DMP)Tool

The SA DMP Tool has been adapted from the DMP Online and is now locally hosted by DIRISA to register click here and follow all the step to set up your account. The University of Witwatersrand is in the dropdown list. Right now only the generic NRF form is available. We will be putting the WITS custom guidance up as soon as the form is stable.

Research Data Management Plan